Anagach Woods Trust
Annual
Reports & Financial Statements
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Anagach Woods Trust
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REGISTERED NUMBER: 227929
(Scotland)
CHARITY NUMBER: 032822 (Scotland)
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2006
FOR
ANAGACH WOODS TRUST
(A company
limited by guarantee)
CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2006
ANAGACH WOODS TRUST
COMPANY INFORMATION
FOR THE YEAR ENDED 31 MARCH 2006
TRUSTEES:
Mr B M S Dunlop (Chairman)
Mr A W Shute (Vice-Chairman)
Ms E A Money (Resigned August 2005)
Mr F Laing (Resigned August 2005)
Mr A G Miller
Mr D J W Elder
Mr J J Money (Resigned August 2005)
Mr J Wright
Mr T Westbrook
Ms J Simpson
Ms N Ross (Appointed August 2005)
Mr J Wilson (Co-opted October 2005)
Ms J Whitaker (Appointed August 2005)
COMPANY SECRETARY:
Ms L Clark
REGISTERED OFFICE:
The Townhouse
The Square
Grantown on Spey
Morayshire
PH26 3HF
REGISTERED NUMBER: SC 227929 (Scotland)
CHARITY NUMBER: 032822 (Scotland)
ACCOUNTANTS
Bain Henry Reid
Chartered Accountants
4 West Craibstone Street
Aberdeen.
AB11 6YL
BANKERS
Bank of Scotland
1 The Square
Grantown on Spey
Morayshire
PH26 3HG
Page 1
ANAGACH WOODS TRUST
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2006
The trustees, who are also directors of the charity for the purposes of the Companies Act, present their report with the financial statements for the year ended 31 March 2006. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting by Charities” issued in March 2005 in preparing the annual report and financial statements for the Anagach Woods Trust.
The Trust is a charitable company limited by guarantee and was set up on 11 February 2002. It is governed by a memorandum and articles of association. Its objects are the promotion of conservation, education and recreation in the native woodlands of Grantown-on-Spey.
In 2005 the Trust carried out a questionnaire survey of its members. Analysis of the results suggested that respondents favoured:
- The continued maintenance of the woods primarily for conservation,
- Maintaining the woods as they are in a generally wild nature and,
- Improving footpaths.
There was more mixed opinion about the introduction of other recreational facilities, but it was otherwise a good endorsement of the current management plan and the work carried out so far. A small group of parents have developed the idea of a children’s maze in the wood and this is something we will research further in 2006.
The Anagach Woods Open Day evolved into more of a woodland festival with a range of fun activities. The low turnout from the public suggested that we have yet to establish the event in the local calendar of activities. A further 10 public events over the year, two of them organised and run by the Highland Council Ranger, attracted 136 people.
Along with the regular, volunteer support of directors and other locals who have helped with practical work, volunteers have helped clear up after the thinning work in exchange for firewood. Several teams of volunteers from the RAF centre also got some good work done and we had one volunteer recruit working towards his Silver Duke of Edinburgh award.
The Trust, with Grantown, hosted the Community Woodland Association’s 2-day annual conference.
Capercaillie have continued as the main conservation theme for the Anagach Woods. In addition to the regular wardening and in response to some vandalism to signs and the new Scottish Outdoor Access Code guidelines, a new suite of signs has been developed. The new signs contain interpretation developed by local people with artwork produced by the 2005 P5 classes. Scottish Natural Heritage proposed designation of the Anagach Woods as a Special Protection Area for capercaillie conservation. The designation highlights the international importance of the woods as a site for capercaillie conservation and it should enable us to improve the habitat for capercaillie while imposing no further restrictions on access for the general public. Three capercaillie poults were recorded in July, but overall numbers of birds seen at the lek site have continued to fall.
Other conservation projects have included the thinning out of non-native trees and the removal of snowberry from Station Wood and Spyria from the banks of the Kylintra burn.
Our roe deer population was reduced by the shooting of roe on the golf course. As a result the Trust reduced its cull and dropped the stalking charge to Seafield Estate from £600 to £500.
We had an unfortunate incident of bats being killed at a summer tree roost. As a result the holes in the trees have been partially blocked to discourage people from poking sticks into the roost site.
Page 2
During 2005-2006 the installation of replacement and new benches was completed, the bridge on the main Poorhouse track was replaced and a new footbridge installed on the peat track, and also in the Poorhouse area. Plans to move ahead with the maintenance of existing footpaths and the creation of two all-ability loops were frustrated when we failed to be awarded a grant from aggregate tax revenues. Efforts to secure funding are continuing and some path maintenance has now been achieved. During the year we were able to install 11 new orientation posts that correspond with numbers on the guide map and also provide runners with useful distance markers along the waymarked trails.
The wood continues to be well-used for informal recreation and also more specialist orienteering events. Unfortunately there is also a small amount of illegal motorbike and quad activity, but barriers and collaboration with the Police have reduced this. Constant vigilance is necessary to prevent abuse of the woods by irresponsible people.
The Project Manager worked with the Primary School to develop the capercaillie interpretation and also started a project to build a mountain bike skills trail with 4 students from Grantown Grammar. In addition the woods hosted a fungal foray organised by the British Mycological Association and a visit from a group working on community management of upland areas, a group that included representatives from China and Nepal.
Approximately £20,100 was spent on the Project manager’s salary and £4,000 on administrative costs. Some £2,500 was spent on working with the community and £12,500 on woodland management.
The Scottish Land Fund support for the Project Manager position continued through the year, with operational costs being met by grants from Forestry Commission Scotland (some paid in 2005/06 and some in 2006/07) and the EU Natura 2000 project. In addition we received a generous donation from the James Thin Charitable Trust and a small grant from the Cairngorms National Park for a Youth Club “Wooden Olympics” project that will run into 2006. We received almost £3,000 in donations from members. Any trading loss for the year is due to delayed grant payments for work completed and our bank reserves were £91,100 at the end of the year.
The Trustees of the charity who served during the period were:
Basil M S Dunlop (Chair) Erica E A Money (Vice Chair, Resigned Aug 2005)
David J W Elder Jeremy J Money (Resigned Aug 2005)
Angus G Miller Nicola Ross (Appointed Aug 2005)
Joyce Simpson John Wilson (Co-opted Oct 2005)
Alan W Shute (Vice Chair from Aug 2005) Jane Whitaker (Appointed Aug 2005)
John Wright
Todd Westbrook
The Trust would like to thank the above for their input and to thank all members for their support through the year, especially those who gave their time to work parties. The Trust would also like to thank Bill Cuthbert for monitoring wildlife, Piers Voysey for his excellent management through the year and Toby Kirkwood for his services for the Duke of Edinburgh Award.
Page 3
Company and Charity Law requires the trustees to prepare financial statements each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing the financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for the keeping of proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 1985. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions of Part VII of the Companies Act 1985 relating to small companies.
ON BEHALF OF THE BOARD:
……………………………..
B M S Dunlop – Chairman
…………………………….
J Simpson – Financial Director
27 July 2006
Page 4
As described on the balance sheet you are responsible for the preparation of the financial statements for the year ended 31 March 2006 set out on pages six to eleven and you consider that the charity is exempt from an audit.
In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us.
Bain Henry Reid
Chartered Accountants
4 West Craibstone Street
Aberdeen AB11 6YL
Date: 27 July 2006
Page 5
ANAGACH WOODS TRUST
STATEMENT OF FINANCIAL ACTIVITIES (Including Income & Expenditure Account)
FOR THE YEAR ENDED 31 MARCH 2006
2006 2006 2006 2005
Unrestricted Restricted Total Total
Donations and gifts 2 3,005 - 3,005 6,966
- Grants 3 - 30,538 30,538 71,241
- Payment for use of land 1,763 - 1,763 1,793
- Roe deer stalking 500 - 500 600
- Contract delivered 1,150 - 1,150 2,756
- Timber sales 1,640 - 1,640 -
Misc income 426 - 426 -
Bank and other interest 1,638 - 1,638 691
________ ________ ________ ________
Total incoming resources 10,122 30,538 40,660 84,047
________ ________ ________ ________
Cost of generating funds:
Marketing 2,296 - 2,296 2,357
Charitable expenditure:
Project Manager’s salary & employer’s NIC 4 - 20,077 20,077 23,081
Rent - - - 168
Insurance 879 - 879 814
Repairs, including signs - 13,765 13,765 12,615
Office expenses, including telephone - 1,115 1,115 797
Book-keeping & PAYE administration - 981 981 852
Auditors’ remuneration – audit work 959 - 959 764
Auditors’ remuneration – non-audit work - - - 275
Depreciation of equipment 115 - 115 137
Other expenses 1,153 - 1153 1,691
________ ________ ________ ________
Total resources expended 5,402 35,938 41,340 43,551
________ ________ ________ ________
Net (expenditure) / income for the year 5 4,720 (5,400) (680) 40,496
Total funds at 1 April 2005 57,892 1,014,296 1,072,188 1,031,692 ________ ________ ________ ________
Total funds at 31 March 2006 10 62,612 1,008,896 1,071,508 1,072,188
________ ________ ________ ________
The notes form part of these financial statements
Page 6
ANAGACH WOODS TRUST
BALANCE SHEET
31 MARCH 2006
2006 2005
Notes £ £ £ £
Tangible assets 6 983,948 984,063
Stock 150 750
Debtors 7 2,640 29,040
Cash at bank 91,116 62,152
________ ________
93,906 91,942
Amounts falling due within one year 8 6,346 3,817
________ ________
NET CURRENT ASSETS 87,560 88,125
________ ________
NET ASSETS 9 1,071,508 1,072,188
________ ________
Unrestricted 62,612 57,892
Restricted 1,008,896 1,014,296
________ ________
TOTAL FUNDS 10 1,071,508 1,072,188
________ ________
The company is entitled to exemption from audit under Section 249A(1) of the Companies Act 1985 for the year ended 31 March 2006.
The trustees have not required the charity to obtain an audit of its financial statements for the year ended 31 March 2006 in accordance with Section 249B(2) of the Companies Act 1985.
The trustees acknowledge their responsibilities for:
(a) ensuring that the charity keeps accounting records which comply with Section 221 of the Companies Act 1985, and
(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and its surplus or deficit for each financial year in accordance with the requirements of Section 226 and which otherwise comply with the requirements of the Companies Act 1985 relating to financial statements, so far as applicable to the charity.
The notes form part of these financial statements
Page 7
ANAGACH WOODS TRUST
BALANCE SHEET (CONTINUED)
31 MARCH 2006
These financial statements have been prepared in accordance with the special provisions of Part VII of the Companies Act 1985 relating to small entities and with the Financial Reporting Standard for Smaller Entities (effective June 2002).
ON BEHALF OF THE BOARD:
…………………………………
B M S Dunlop – Chairman
………………………………...
J Simpson – Financial Director
Approved by the Board on 27 July 2006
The notes form part of these financial statements
Page 8
ANAGACH WOODS TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2006
1. ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective June 2002), the Companies Act 1985 and follow the recommendations in “Accounting and Reporting by Charities: Statement of Recommended Practice” issued in March 2005.
The charity is a company limited by guarantee and has no share capital. The members of the company are the trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
General funds are unrestricted funds which are available for use at the discretion of the trustees in the furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which have been given for particular purposes and projects.
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate costs related to the category.
No depreciation is provided on heritable property. Office equipment is depreciated at 15% per annum on a reducing balance basis.
2. DONATIONS
2006 2005
Unrestricted Restricted Total Total
£ £ £ £
Income tax repaid on gift aid 886 - 886 4,795
General Donations 2,119 - 2,119 2,171
________ ________ ________ ________
3,005 - 3,005 6,966
________ ________ ________ ________
3. INCOMING RESOURCES FROM ACTIVITIES TO FURTHER THE CHARITY’S OBJECTS
2006 2005
Unrestricted Restricted Total Total
£ £ £ £
Highlands & Islands Enterprise - 26,907 26,907 19,655
Forestry Commission – Improvement grant - 1,881 1,881 22,923
WGS/LIFE Capercaillie Project - 1,750 1,750 7,663
G W Bulmer Charitable Trust - - - 21,000
________ ________ ________ ________
- 30,538 30,538 71,241
________ ________ ________ ________
Page 9
ANAGACH WOODS TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2006
4. STAFF COSTS AND TRUSTEES’ REMUNERATION 2006 &nbs